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💬 Canned Responses (Quick Replies)

Save time with predefined message templates.

📋 What are Canned Responses?

Canned Responses (or Quick Replies) are saved message templates you can insert with shortcuts: Before:
After:

✨ Benefits

Speed

Respond in seconds

Consistency

Same message for all

Quality

Revised, correct messages

Training

New agents respond well

🆕 Create Canned Response

  1. “Settings”“Canned Responses”
  2. “New Canned Response”
  3. Configure:
Short code: hello
Content:
Visibility:
  • 🌍 Public: All agents can use
  • 👤 Private: Only you use
  • 👥 Team: Specific team only
  1. Save

🎯 Canned Response Examples

1. Greeting


2. After Hours


3. Order Tracking


4. Problem Solved


🖱️ Use Canned Response

Option 1: Shortcut

Option 2: Menu


🔧 Variables

Use dynamic variables in templates:

Agent Variables

Contact Variables

Company Variables

Custom Attributes


💡 Best Practices

Writing

Friendly tone: Conversational, human
Clear: Direct to point
Empathy: “I understand…” “I’ll help…”
Actionable: Always next step

Organization

Clear shortcut: /hello not /h1
By category: Greeting, after-hours, problems, closing
Update regularly: Language changes
Train team: Review new responses

Usage

Personalize: Adjust template per case
Don’t be robotic: Add personal touch
Combine: Use multiple per conversation

🚀 Next Steps

Macros

Combine messages + actions

Automations

Send responses automatically